Innovo Xpense

Stop chasing paper and emails—start capturing spend as you go. With Innovo Xpense, employees snap a photo of a slip, forward an e‑receipt, or let linked cards auto‑pull transactions. The app reads totals, tax, date, and merchant, then suggests categories and tags like client, project, or cost center. Multi-currency is handled at capture, with FX recorded for accurate home-currency reporting. Mileage runs in the background while you drive and stops when you arrive, turning trips into reimbursable line items. If you work offline on a flight, drafts queue and sync when you reconnect, so nothing gets lost.

When it’s time to file, bundle items by trip, week, or project and create a claim in a few taps. Policy checks run before submission, flagging missing proofs, out-of-policy items, or split taxes. Add notes, attach additional docs, and choose reimbursement vs corporate card. Routing follows your rules—by department, amount, vendor, or custom conditions—so the right approvers see the right requests. Managers review on mobile or web, approve in bulk, request changes, or partially approve. Exceptions are highlighted automatically, with comments and a complete audit trail for every action.

Approved entries flow straight into your accounting stack. Innovo Xpense maps categories to your chart of accounts and tax codes, posts to QuickBooks, Xero, MYOB, and more, and links receipts to ledger entries. Card feeds reconcile against receipts, and unassigned transactions are surfaced for quick clean-up. Reimbursements export to payroll or payables, and a reconciliation summary shows what’s paid, pending, or overdue. Finance teams can schedule exportable reports, compare budgets to actuals, and monitor unusual spend by team, vendor, or project without building spreadsheets. Month-end becomes matching and approving—not data entry.

Compliance and tax recovery are baked in. GST (and similar indirect taxes) are recognized from the receipt and assigned to the right input tax codes, helping you maximize recoveries and reduce manual checks. Role-based permissions restrict who can edit, approve, or view sensitive data. Spend limits and per-diem rules keep activity within guardrails. Receipts are stored with retention controls for audit readiness. Whether you run a field service crew tracking time and miles, an agency billing client projects, or a nonprofit reporting to grantors, you can set up categories, approval chains, and templates to fit your process and be live in under an hour.